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Sweet Southern Music Festival™ 2009 P O BOX 413 Lindale Ga. 30147 (706) 235-3475 Fax (706) 235-3475
DATE & HOURS: Saturday, May 30, 2009 12:00 p.m. to 11:00 p.m. FOOD VENDOR RULES AND CONTRACT 1. All space fees of $500.00 are non-refundable. A $75.00 deposit is also required and will be mailed back to you after the Festival is over only if the following has been completed. Upon leaving Saturday evening Vendor shall remove and properly dispose of all rubbish, trash and discarded materials, including food and grease. Vendor is responsible for bringing appropriate containers for disposal and removal of such disposables. ALL GREASE MUST BE PROPERLY DISCARDED AND REMOVED FROM THE FESTIVAL GROUNDS BY THE VENDOR AND NOT INTO THE FESTIVAL’S DUMPSTER. The deadline for the return of this signed contract with the fee and deposit totaling $575.00 for one space is March 30, 2009.
2. Space to be rented is a 10’ x 20’ space. If you need additional space, you may rent two spaces for $650.00, three for $600.00, etc. Only one $75.00 deposit fee is required per vendor, regardless of the number of spaces rented.
3. Priority in location of leased space shall be given to those vendors in their respective area in the order that they return signed contracts with payment.
4. Booth/Concession set up cannot begin before 7:00 a.m. and must be completed by 11:00 a.m. on Saturday, May 30, 2009. Booth/trailer and all supplies must be removed by 12:00 p.m. Sunday, May 31, 2009.
5. The Sweet Southern Festival Committee reserves the right to prohibit and remove the exhibit and/or sale of items that are not in keeping with the family nature of the event and which offend the moral standards of the community or are found to be causing a nuisance or disturbance by selling them at the Festival. Similarly, no unethical or unlawful practice will be tolerated.
6. Although there will be police patrolling the area during the Festival, the Sweet Southern Music Festival™ Committee assumes no responsibility for the security of the Vendor’s property and the Vendor agrees to hold the Festival harmless.
7. All items for sale must be conspicuously priced on signs for the food items and on signs near the individual items of merchandise.
8. No alcoholic beverages may be consumed by the Vendor or their workers during their working hours.
9. No smoking is allowed in the concession units due to fire and health department regulations.
10. All persons, companies or organizations renting booth/concession space do so as independent contractors and not as employees or agents of the Festival or its management herein, and as such assume all responsibility for withholding taxes, Social Security, State taxes, Public liability and Worker’s Compensation Insurance and also assume responsibility for insurance coverage to, from and during the Festival and for accident or injury to himself and/or his equipment.
11. Vendor may receive deliveries during Festival hours.
12. Every booth shall have a fire extinguisher designed for electrical fires and if the booth is preparing or heating food it must also have a fire extinguisher designed for grease fires. You must provide all proper extinguishers.
13. Three wire, grounded electrical extension cords of wire gauge adequate for your electrical appliance usage must be provided by Vendor.
14. Vendors shall have at least one person running the booth at all times except persons who are running a booth alone and who may only leave their booth to use the restroom. Abuse of this rule will result in removal of your booth and forfeiture of your fees.
15. Vendor shall submit with this contract proof of the following insurance coverages effective for the above date in the form of a Certificate of Liability Insurance. a. Liability coverage of not less than $250,000.00 b. Worker’s Compensation, if available c. It must list as an additional insured party and certificate holder Sweet Southern Music Festival™. Under description of…make sure the Festival is listed as additional insured and the date May 30, 2009 is listed. Where it says “CERTIFICATE HOLDER” it must say: ADDITIONAL INSURED: Sweet Southern Music Festival™ P O Box 413 Lindale, Ga. 30147 Please make sure your insurance company understands our requirements because you will not be allowed to set up without the properly filled out certificate.
16. Each Vendor must provide with this contract copies of all necessary licenses/permits, including, but not limited to the following: a. A copy of your Georgia Sales Tax License as you are responsible for paying the 7% sales tax to the State. b. A Georgia Health Department Food License is required prior to the start of the Festival if you are selling foods prepared at the Festival. A copy of the Health Department rules and guidelines is enclosed.
17. Vendor agrees to keep the required insurance coverage and licenses active during the duration of the above stated date and displayed in their booths at all times during the Festival.
18.
Vendor supplies all set up needs such as tables, canopy, lights, proper
extension cords, etc.
This agreement is between the Sweet Southern Music Festival™ and _____________________________________________. Hereafter known as “vendor”. Vendor Name It is agreed that the Vendor will pay Sweet Southern Music Festival™ a $500.00 per space fee. In addition, a $75.00 deposit is due with the return of this contract. It is refundable only if the Vendor’s immediate area is kept clean and left free of trash and the adjacent trash barrels are dumped when needed into the Festival’s dumpster. Please fill out the following information, retaining one copy of this contract for your records. Return the signed contract with your check, along with your:
By March 30, 2009: SWEET SOUTHERN MUSIC FESTIVAL™ P O BOX 413 LINDALE, GA. 30147
NAME OF BUSINESS: ___________________________________________________________________ ADDRESS: _____________________________________________________________________________ CITY: _______________________________ STATE: ____________ ZIP: _________________ CONTACT PERSON: ____________________________________________________________________
# SPACES
NEEDED: _______________________________ AMT ENC:
$_________________ _________________________________________________________________________________________ PHONE: _______________________________ With my signature below, I certify that I have read, understand and agree to abide by the above stated rules and that said rules are part of my vendor contract as fully set forth herein. I realize that failure to comply may result in my being asked to leave during the Festival and that I would forfeit all fees.
SIGNATURE: ______________________________________________________________ DATE: ______________________________________________________________
Sweet Southern Music Festival™ Food Vendor Agreement
Name Of Company: ___________________________________________________ Contact Person: ___________________________________________________ Mailing Address: ___________________________________________________ ___________________________________________________ Phone Number: Home or Business ___________________ Cell ___________________ Type of Vendor (Please give a brief description of items to be sold and attach a menu with pricing)
I understand that I am responsible for my own space, materials, insurance and permits, and shall hold harmless the Sweet Southern Music Festival, from any and all damages.
Date: ________________________ Signed: ___________________________________
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